Pollux Group, hereinafter to be referred to as Pollux, is highly committed to careful and secure processing of privacy-sensitive information of visitors to its website, candidates, employees and self-employed persons. This is why Pollux drew up this Privacy Statement. Pollux will treat and secure the personal data it is entrusted with in a highly careful manner. Pollux’s Privacy Statement allows you insight in how Pollux will treat your personal data in practice in compliance with the Dutch Personal Data Protection Act (Algemene Verordening Gegevensbescherming, AVG).
2. Who are we?
The Pollux Group comprises the following entities:
Ettenseweg 6, 4706 PB Roosendaal, the Netherlands.
Pollux is a Data Processor within the meaning of the AVG and, as such, it has authority on Personal Data Processing and establishes the purpose and tools for Personal Data Processing.
Pollux engages other companies to execute services on Pollux’s behalf. In addition, Pollux uses external recruitment agencies. In these situations, Pollux will still be responsible for processing your personal data. Pollux concludes contracts with such contractors about handling your personal data in a Processing Agreement, in order to guarantee your privacy as yet.
3. Technical Information
When you visit our website, it automatically collects information on our visitors and their devices. This may pertain to what device is used to visit the website, the IP address of your device, the IP address of your Internet Service Provider, the operating system you use, date and time of your visit, the internet address of the website from which you were linked automatically, the pages you visited and the information you consulted on the website, the geographical location where you are located and the material you upload to or download from the website. We use this technical information to manage the website and to improve the quality and effectiveness of our website.
5. When do we Collect your Personal Data?
We are allowed to store and process your personal data in the following situations:
6. Why do we Collect your Personal Data?
Your personal data are used to be able to provide the Services offered to you in the best possible manner. These include assigning, seconding, mediation, payroll, housing, transport, salary records, staff management, personal development & employability, and recruitment & selection.
Pollux uses your data for the below purposes:
7. What Personal Data do we Collect about you?
Pollux can process the following personal data about you when you are registered as a jobseeker, candidate, seconded person, employee or temporary employee, independent entrepreneur and/or business contact of Pollux. It is your responsibility to ensure that your submitted personal data are correct and up to date.Jobseeker or Candidate:
Seconded Persons, Permanent or Temporary Employees and Independent Entrepreneurs
If you have worked, are working or will work at Pollux or its Hiring Companies, Pollux can process the below data:
8. Third Parties
Pollux may forward your personal data to other Pollux entities, its Hiring Companies, subcontractors (e.g. data processors) who provide services or execute assignments on behalf of Pollux, suppliers, public authorities and other business contacts. And in all other cases when we can be obliged to do so, e.g. by means of a court order or a court decision.Provision of personal data is executed based on a legitimate interest, legal obligation and/or in execution of the agreement in accordance with the purposes as referred to under “Why do we collect your personal data?”.Your personal details may be forwarded outside of the Netherlands. Pollux has taken the necessary precautions to ensure that forwarded personal data will be protected adequately.
9. Your Rights
We are committed to facilitating you to exercise your rights in respect of processing of your personal data. When you intend to exercise one of the rights you are entitled to and which have been listed below, please contact us as described. In the unlikely event that we have provided incorrect personal data about you we will rectify this.
You may contact us any time through the Data Protection Officer (Functionaris Gegevensbescherming, FG) Ms C. Verlaan and to request her to indicate what data or categories of data we are processing about you, for which purposes we do so, what is the origin of the data and what retention periods we apply.
When you wish to alter your personal data you should request Pollux to do so by means of a written request sent to email address firstname.lastname@example.org or by letter to Pollux, Ettenseweg 6, 4706 PB in Roosendaal. Our employees are entitled to ask you to disclose your identity to us.
Restricting Processing of your Personal Data
When you disagree with the substance of the data we retain about you, you can file a written request to restrict the processing of your personal data temporarily. In that case, we will suspend dissemination of your data until these are once more correct in your opinion. You can file a request for restricted data processing at any time with the Data Protection Officer (FG), Ms C. Verlaan in writing on email address email@example.com or by a letter addressed to Pollux, Ettenseweg 6, 4706 PB in Roosendaal. We will inform you in writing when we restrict processing of your personal data.
Right to Transfer Personal Data
You can request the personal data we retain about you in a structured, current and machine-readable format from the Data Protection Officer (FG), Ms C. Verlaan. You are fully entitled to transfer this information to third parties.
Right to be Forgotten
When you wish to use our services no longer you can file a written request to delete all your personal details in writing with the Data Protection Officer (FG), Ms. C. Verlaan.
You may file this request at any time on email address firstname.lastname@example.org or by a letter addressed to Pollux, Ettenseweg 6, 4706 PB in Roosendaal. We cannot comply with your request if Pollux is obliged to retain your data longer on a legal basis in accordance with the retention term. We will immediately delete your details as soon as this term has lapsed and inform you accordingly. Besides, you can withdraw the consent you have granted to process your personal data at any time. We will discontinue the processing of the personal data you had consented to. However, withdrawing your consent does not have an impact on processing that has already taken place.
Right of objection
You always have the right to object the processing of your personal data due to your specific situation.
Procedure, Response Term and Costs
We will try to process your requests as referred to in this Chapter as soon as possible, but ultimately within one month. We are obliged to verify your identity before we can comply with your requests. In principle, your request will be processed electronically, unless this is impossible, or on your request.
If you wish to invoke one of the rights you must first fill out and sign a relevant form. The forms are attached to this Privacy Statement. In order to process your said requests we will – in principle – not charge any costs, unless your requests are excessive, apparently unfounded or if you request extra copies under your right of access.
10. Data Protection Officer (Functionaris gegevensbescherming)
Pollux has appointed a Data Protection Officer who will supervise application of and compliance with privacy rules within the organisation. You can contact the Data Protection Officer in writing on email address email@example.com or by letter addressed to Pollux, Ettenseweg 6, 4706 PB in Roosendaal, f.a.o. Ms C. Verlaan.
Pollux is committed to the best possible protection of your personal data from unauthorized use. We do so by means of physical, administrative, organisational, and technical measures. E.g.: only authorized persons have access to the data. If and in so far as data is provided to data processors that provide services or perform assignments on behalf of Pollux, the latter has agreed with them that they will also protect personal data to the best of their ability.
12. Retention Period
Pollux retains personal data no longer than necessary for the processing purpose and in accordance with the legal retention periods.
13. Questions, Remarks, Complaints, Data Leaks or Suspected Data Leaks
If you have any questions, remarks or complaints with regard to personal data protection by Pollux you can contact us in writing on email address firstname.lastname@example.org or by a letter addressed to Pollux, Ettenseweg 6, 4706 PB in Roosendaal.If you do not agree to the use of your personal data by Pollux, you can also file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
Pollux retains the right to adapt or alter this Privacy Statement. None of the provisions from the Privacy Statement is aimed to create any obligation or conclude any agreement between Pollux and a Data Subject.
15. Other Provisions
Dutch law applies to the provisions of this Privacy Statement and any disputes that ensue from it.